Access to Edward Alleyn Club grounds Alleyn’s School has been asked by the Residents’ Associations of Burbage Road and Turney Road to clarify its policy with regards to access for local residents whose houses adjoin the School’s Edward Alleyn Club playing fields and Clubhouse. These are now run as School grounds and this carries with it the need for us to be scrupulous in applying the School’s safeguarding and health and safety policies at the same time as increasing levels of upkeep and security. However, the School recognizes that permitting some limited access to the grounds by these local residents is unobjectionable. The following is a brief guide to the School’s current position.
- The Edward Alleyn Club playing fields are School grounds used primarily by the pupils and former pupils of Alleyn’s School. The EAC, as the old boys’ and old girls’ association, operates a number of sports clubs at the grounds. As such they are private property and local residents have no “right” of access or use. The School will review its position in relation to granting permission to access the site in light of residents’ behaviour and our needs and concerns with respect to the site. The School and the Residents’ Associations will meet from time to time to review the situation.
- At times when the School or the Club are not using the grounds for their sports and social activities, and when the ground staff are not working on the pitches, local residents with properties adjoining the grounds may come onto the fields in small numbers for the purposes of informal recreation (e.g. kicking a football around, jogging, walking etc.). No cycling, skateboarding or golf practice is permitted on the grounds. No fires or barbeques are permitted on the grounds.
- Local residents must leave when requested by any member of Alleyn’s School staff.
- Dogs, if exercised on the grounds, must be kept on a short lead or under direct supervision and control of the owner at all times and dog walkers should stick to the perimeters of the grounds, not exercise their dogs across the playing fields. Any dog waste should be bagged and disposed of offsite, not in the rubbish bins on site. Dog fouling is of particular concern to the School.
- No activity should take place in goal mouths, on the cricket square or on any piece of the grounds either marked as being under repair, as indicated in writing to the Residents’ Association representatives, or clearly needing to be rested.
- No grounds maintenance equipment or sports facilities (sightscreens, covers, goalposts etc.) should be interfered with or moved by residents.
- Young children must be supervised by an appropriate adult at all times.
- Any damage to the grounds or the facilities caused or noticed by residents should be reported to the Clubhouse Manager.
- Residents will be responsible for those accessing the site on their behalf clearing away any rubbish left by them and for the supervision of any equipment ( including vehicles) at all times as this may be extremely dangerous for other users.
- If residents wish to access to the grounds for any other purposes (e.g. property maintenance, access etc.) prior permission should be sought from the Clubhouse Manager, Susan Black on email@example.com
The School continues to use all reasonable efforts to maintain the security of the site and to ensure that its activities on site take into account the residential nature of the surrounding area. While the School is unable to bear responsibility for actions of adult individuals, sporting sides all operate under their respective codes of conduct in relation to such matters as foul language and respect for property, and both the School and the heads of the Club’s sporting sections will remind their players and the captains of opposing teams of the importance of ensuring that these codes are adhered to. Any abuse should be reported back as soon as possible to the School via the Residents’ Association representative. Equally, we will issue instructions forbidding visiting players from climbing over fences or entering residents’ property to retrieve balls, etc., but would appreciate the cooperation of neighbours in returning balls, given that, inevitably, these sometimes come onto their land. A couple of key messages: Residents are requested not to use the pitches when wet. Balls over the fences are labelled with a telephone number for return and should be returned over the fence on the day if possible. If not possible till later, residents are asked to contact Susan Black, Clubhouse Manager on firstname.lastname@example.org to arrange a time to return the ball. Footballs should not be thrown back over the fence at random times, as the ball could be picked up by other people using the field.
Here is the letter from Andy Knox of Village Way about the Velodrome. There is also a letter from Roy Fielding of Village Way on the Southwark Web Site. http://planningonline.southwark.gov.uk/DocsOnline/Documents/258829_1.pdf
Comments regarding Planning application for 104 Burbage Road, London SE24 9HE
My property is 12 Village Way, Dulwich SE21 which backs on to the velodrome. I am lodging the following comments.
1. Lighting – I understand that care has been taken to minimise light spillage and that an assurance has been given that light levels outside the immediate area of the track will be equivalent to “bright moonlight”. Assurances on the light levels and related testing should be built into any approval. Residents should be able to see a demonstration of the lighting before the end of the consultation. New or additional tree screening should be provided for those properties in line of the light spillage.
2. Use, timing, noise
Any approval should be conditional upon the site continuing to be used for cycling related activities with a low impact on amenity, together with the following:
a. The site should not be used before 9am and should be cleared by 9pm.
b. Usage of the site at weekends should be limited to a small number of events ( no more than 5) to be pre notified and with appropriate consultation
c. Noise pollution should be managed closely eg to ensure that any pa systems are high quality, focussed on the inner area and be restricted to information-based announcements not ongoing music. There should be no public announcements or use of pacer bikes after 6pm. Measures of noise levels (including pacer bikes) to be put in place and feedback on this issue to be collected after the first 6 months of extended use.
3. Security: A police survey should be undertaken pre any approval to assure on ongoing security given potential increased public access.
4. Parking – I understand that it is not anticipated that track extension times should lead to an increase in traffic and parking onsite. Assurance should be given in any approval on this and that there will be no change to the existing parking arrangements. A road safety survey is advisable.
5. Works noise – if planning permission is forthcoming all works will be carried out subject to the Estate’s usual works conditions (daytime only, no weekends etc)
We have not seen a business plan for the planned increase in usage of the facilities following the addition of a MUGA and floodlighting. This has made it impossible for residents to ascertain accurately the concomitant loss of amenity due to noise, traffic, safety, light pollution and security issues. We can reasonably expect that the facilities will lead to more intensive use of the site ( greater volumes when open compared with present) and more extensive use of the site ( greater hours of opening) and are a foundation for greater development of the site in future.
On this basis we request that the following important concerns from local residents are enshrined in the present proposed planning approval:
1. The site will continue be used for cycling related activities and associated social events, which are considered to have a low impact on amenity.
2. The hours of use of the site will not be extended beyond typical summer usage currently. This is consistent with the stated focus on youth and disability based activities. In particular:
a. The site will be cleared from 9pm onwards with lighting ceased strictly from this time and noise related activities ( PA systems and pacer bikes) ceasing at 7.30pm ;
b. The site will not be open before 8am, with any noise related activities ( PA systems and pacer bikes) strictly forbidden before 9am.
c. Usage of the site at weekends and bank holidays will be limited to a small number of larger events ( no more than 10 ). We strongly request these are pre notified to residents ( as this does not happen at present, to our great frustration).
3. Within these hours of use, noise pollution will be managed considerably more effectively than at present. Specifically we request that the vintage pacer bikes, which produce highly intrusive levels of noise, are replaced by electric versions. We request that the existing PA system is improved considerably so that it is focussed on the main track/MUGA and that it is limited to information-based announcements, not continuous music. We would like measures of noise levels (including pacer bikes) to be put in place and feedback on this issue to be collected after the first year of extended use.
In addition we ask the Planning Committee to consider and account for the following, before proposed planning approval is effected:
1. Access to the site is extremely dangerous at present ( via a single track road, across a pavement used by parents and children on foot and bikes as a major local ‘Safe Route to School’ and with severely limited visibility for those entering and departing). It is our view that this site access cannot safely sustain any increased usage whatsoever, but especially for dark early evenings and for larger weekend events. Limited access causes parking congestion in Burbage Road currently, especially at weekends. A road access and safety survey would be highly advisable and police coordination needs to be planned for larger events.
2. Security for the many householders backing onto this site will be compromised by greater public access, particularly in the darker winter months. The entrance to the site is not supervised and a large amount of open land provides a threat to personal and property safety. A police survey of security risks would be advisable in our view.
3. Existing drainage provision for the site has been assessed by the Southwark Flood Risk Management Team as ineffective. Whilst the current plans are not considered to exacerbate local water run off risk to residents, in our view either the freeholder ( The Dulwich Estate) or the lessee (the HHVT) should be accountable for putting a robust, environmentally friendly infrastructure in place before development takes place. The responsibility needs to be clarified and an acceptable plan be in place.
We draw your attention to the fact that we are relying for our support on the commitments already received – but not yet evidenced – from the HHVT to:
1. Provide an example of the type, size and strength of the lighting to be implemented for all residents before planning consultation ends.
2. Work with residents to implement a voluntary Code of Conduct covering emergency contact points, regular review mechanisms for problems arising and general obligations on behalf of the HHVT and residents. This should be in place before construction work begins and cover the construction process. Such codes already operate successfully between residents and other sports facilities in the area.
3. Provide tree screening for those houses which are directly in the line of spillage from the proposed floodlighting.
The Burbage and Turney Road Residents Associations actively represent the vast majority of the 400 households in these two Roads and have consulted our residents widely and frequently on the proposed developments. We therefore request that our nominated representative speaks on behalf of residents at the Planning Approval meetings for the two planning proposals.
Louise Wood and Susan Badman
Burbage Road Residents’ Association, Turney Road Residents’ Association
2nd November 2012
THIS THE LETTER WE HAVE SENT TO THE COUNCIL SAYING NO TO A STREET NOTICEBOARD
Dear Andrea, Village Ward Councillors
We are writing to you about the award of Cleaner, Greener, Safer funds to erect a noticeboard at the junction of Turney Road, SE21 and Burbage Road SE24/SE21.
We regret to inform you that after careful consideration by both committees of the noticeboard options we have decided jointly that we no longer wish to proceed with the project and we felt that you should be made aware of this as soon as possible.
Since we first made the decision to bid for a noticeboard, we have made great strides to improve the communications to our residents by ensuring they provide us with an email address either their own or a relative/close friend who can print a copy of our newsletters for them. We have also advertised the services of the Dulwich Helpline and the local library who can assist with getting people online to those who need help, and individual committee members are ensuring that key messages are passed on to our more vulnerable residents. Both roads have received very positive feedback about our email newsletters and residents are keen for us to develop these. We have also created a prototype web site for both roads which we plan to launch shortly. We are starting to use local online message boards like the “West Dulwich Forum”. A further point is that the proposed physical site for the noticeboard at Burbage Circus is no longer considered suitable. There are concerns that the noticeboard would block pedestrian or driver views, will add to street clutter and be a target for vandalism. It has been noted that noticeboards work much better in areas of greater footfall in Herne Hill and Dulwich Village shopping parades.
In the circumstances we do not feel we can justify the deployment of council funds on this project and request that the funds be deployed elsewhere on Village Ward projects.
Andrea – thank you for the time and effort you have put into helping us with the selection, and Councillors – thank you once again for giving our project due consideration, and for all the help and support you give our two roads. We apologise to you all for any inconvenience as a result of this decision.
IF ANYONE HAS COMMENTS ON THIS – PUT THEM BELOW…
At the Edward Alleyn Club (entrance between 83-85 Burbage Road, SE24)
We would like to invite you to the seventh Annual General Meeting of Turney Road Residents’ Association. Please complete and return the reply slip at the bottom of this letter, or email me at the address below if you are able to come. If you can’t come, but are prepared to offer help, would like other issues discussed or wish to become a committee member or otherwise help then please let us know. We would be delighted to hear from you. We would also like to welcome new neighbours and would be grateful if you could let us know about you to update our records.
|1||Report from 2011 AGM|
|2||Committee report – Chair’s and Treasurer’s reports|
|3||Election of Officers & Committee|
|4||Current Issues not covered in agenda items below:
|5||Crime & Policing
|6||Relationship & issues with local Sports Clubs and Grounds
|8||Flood Risk Management|
|9||Street Environment – Improving the ‘facade of Turney Road’
|10||Links with local organizations
Sue Badman, Chair, 109 / Jan Pateman, Street Leader, 107 / Peter Reid, Secretary, 105 / Colin Roberts, 121 / Michael Wilkins, Treasurer, 178 / Nigel Blackman, 88 / Urmi Bapat, Police Liaison/SNP, 123 / John Fraser, 24 / Liz Mahoney, 159
Peter Reid (On behalf of the TRRA Committee)
Names: House Number:
Telephone Number: Email address:
I/we are able to attend the meeting. Please add any other comments/offers/information here and overleaf. Please return this to No 105 Turney or email to: email@example.com or fax to 0207 274 6010