Edward Alleyn Club playing fields – Access for Residents Agreement

This is Alleyn’s School policy with regards to access for local residents whose houses adjoin the School’s Edward Alleyn Club playing fields and Clubhouse.  The grounds are now run as School grounds and this carries with it the need for us to be scrupulous in applying the School’s safeguarding and health and safety policies at the same time as increasing levels of upkeep and security. However, the School recognizes that permitting some limited access to the grounds by these local residents is unobjectionable.

  1. The Edward Alleyn Club playing fields are School grounds used primarily by the pupils and former pupils of Alleyn’s School.  The EAC, as the old boys’ and old girls’ association, operates a number of  sports clubs at the grounds. As such the grounds are private property and local residents have no “right” of access or use. The School will review its position in relation to granting permission to access the site in light of residents’ behaviour and our needs and concerns with respect to the site.  The School and the Residents’ Associations will meet from time to time to review the situation.
  2. At times when the School or the Club are not using the grounds for their sports and social activities, and when the ground staff are not working on the pitches, local residents with properties adjoining the grounds may come onto the fields in small numbers for the purposes of informal recreation (e.g. kicking a football around, jogging, walking etc.). No cycling, skateboarding or golf practice is permitted on the grounds. No fires or barbeques are permitted on the grounds.
  3. Local residents must leave when requested by any member of Alleyn’s School staff.
  4. Young children must be supervised by an appropriate adult at all times.
  5. Dogs, if exercised on the grounds, must be kept on a short lead or under direct supervision and control of the owner at all times and dog walkers should stick to the perimeters of the grounds, not exercise their dogs across the playing fields. Any dog waste should be bagged and disposed of offsite, not in the rubbish bins on site. Dog fouling is of particular concern to the School.
  6. No activity should take place in goal mouths, on the cricket square or on any piece of the grounds either marked as being under repair, as indicated in writing to the Residents’ Association representatives, or clearly needing to be rested.
  7. No grounds maintenance equipment or sports facilities (sightscreens, covers, goalposts etc.) should be interfered      with or moved by residents.
  8. Residents must not enter the grounds if the fields are flooded after heavy rain as this has health and safety implications.  It is particularly important that  residents ensure their children do not play in waterlogged goal mouths.
  9. Any damage to the grounds or the facilities caused or noticed by residents should be reported to the Clubhouse Manager.
  10. If residents wish to access to the grounds for any other purposes (e.g. property maintenance, access etc.) prior permission should be sought from the Clubhouse Manager, Sholto Moroney or moroneysp@alleyns.org.uk on clubmanager@alleyns.org.uk.
  11. Residents must notify the Clubhouse Manager directly when contractors are to be on site.  Residents are expected to exercise firm control of contractors and their equipment (including vehicles) at all times as young children are on the site and equipment may be extremely dangerous.  Residents will be responsible for those accessing the site on their behalf clearing away any rubbish left by them.
  12. The garages in the access road leading to the Club are privately leased and must be kept clear of parked vehicles at all times.
  13. Residents must not use the Club’s private waste bin at any time.  Residents may use the Southwark mixed recycling containers in the car park.  If in doubt, please speak to the Club Manager.

The School continues to use all reasonable efforts to maintain the security of the site and to ensure that its activities on site take into account the residential nature of the surrounding area.  While the School is unable to bear responsibility for actions of adult individuals, sporting sides all operate under their respective codes of conduct in relation to such matters as foul language and respect for property, and both the School and the heads of the Club’s sporting sections will remind their players and the captains of opposing teams of the importance of ensuring that these codes are adhered to.  Any abuse should be reported back as soon as possible to the School via the Residents’ Association representative. Equally, we will issue instructions forbidding visiting players from climbing over fences or entering residents’ property to retrieve balls, etc., but would appreciate the cooperation of neighbours in returning balls, given that, inevitably, these sometimes come onto their land.   Balls over the fences are labelled with a telephone number for return and should be returned over the fence on the day if possible.  If not possible till later, residents are asked to email aobfc@hotmail.co.uk or contact Sholto Moroney, Clubhouse Manager on clubmanager@alleyns.org.uk  or moroneysp@alleyns.org.uk 07827 352962 to arrange a time to return the ball.  Footballs should not be thrown back over the fence at random times, as the ball could be picked up by other people using the field.   Residents  are requested not to use the pitches when wet. These guidelines are issued by Alleyn’s School in consultation with the Burbage Road and Turney Road Residents’ Associations (BRRA & TRRA) Version 4 (May 2014) (Club Manager details and waste bin details updated June 2015) 

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